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The ‘Align or Distribute’ tool in Microsoft Office

There is a brilliant tool within Microsoft Word, PowerPoint or Excel, that allows you to easily align objects (e.g. shapes or pictures) so they are evenly spaced and perfectly aligned. When producing diagrams (e.g. flowcharts) – having objects neatly aligned makes them look much smarter and more professional, and using this tool, makes it very quick and easy to do.

All you need to do is select the objects that you want aligning (the easiest way to do this, is to hold your finger on the shift key, and then left mouse click on each object in turn)

Then go to (These instructions are for Office 2003, or Office 2000)

  1. Draw (usually bottom left of the screen)
  2. Align or Distribute
  3. (and then select whichever option you want)

The image below, shows the steps that you would go through to space the 3 rectangles out evenly – f you click on the image below, you will get taken to Flickr, where there are some hover over noted explaining what each of the options does.

AlignOrDistribute

Originally uploaded by Dave Foord.

For Office 2007, the align or distribute tools appear in the top right corner, when you select the shapes.

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