Using PowerPoint and Office 365 to create a collaborative learning activity

In my last blog post, I explained a simplification of how Office 365 and One Drive (formerly known as SkyDrive) work together to make collaborative learning activities possible. In this post I will give an example of how and why PowerPoint can be used for such an activity.

One of the programmes that I provide training for is the ITQ for Accessible IT practice as part of this programme I have adapted an activity where the attendees collaboratively discover accessibility features of Microsoft Windows that many don’t know about. To create the activity I have set up a simple PowerPoint presentation as follows:

Example of a PowerPoint Template for a collaborative activity

Example of a PowerPoint Template for a collaborative activity

Basically I have a list of different accessibility features that I want the attendees to research, and for each one they have to summarise what the feature is and how it could be useful from an accessibility perspective. All I have done is created a simple slide within PowerPoint with 2 text boxes – 1 for each question. I then duplicate the slide numerous time and all I have to do is change the title of the slide to each of the accessibility features.

Looking at the left side of the image you will see 3 such slides of this nature, and you will notice that on this occasion I completed the first one as an example. All I have to do now is make a copy of this file (so that I have a clean master for next year) and to share this activity with my students (which I will explain later), allocate a topic (e.g. slide number) to each student and away we go. An old pack of cards is a useful way of randomly allocating a topic to each person.

The advantage of this activity for me is it is very quick to set up – once I have thought about what questions I am asking and how much space on the screen I want to allocate them, it is very easy to create the actual mechanism. When using this in class – all the attendees are editing the same document at the same time, so I can view that document and see what is going on – this means that I can see what people are doing, helping them if necessary, without having to walk around and look over their shoulders, it also means that if I had a student at home for example they could also partake in this activity either in real time or later on. If a student is doing something really good, I can pause the activity and show their slide on the screen and point out the key points, without having to mess with screen sharing, transferring files etc.

After a period of time I may stop the activity and ask people to then look at a different slide and edit what the previous person has done or to look at the points and identify the most important etc. At the end of the session, each person can take their own local copy of the file which may be useful to them as part of an assignment.

The beauty of this technique especially if using it at the start of a topic, is students get to see other students points of view – which can help when constructing an assignment to use other peoples opinions and not just ones own.

I mentioned earlier about sharing the file – there are different ways that I can do this, the easiest is to share a link as follows:

image showing how to share a link using Skydrive, Select Share, Get a Link, Shorten Link

Sharing a link using OneDrive

  1. On OneDrive, choose the ‘Share’ menu
  2. On the left you could invite people if you know who they are, or you can get a link
  3. There will be an option of whether they can ‘Edit’ or ‘View’ – choose ‘Edit’
  4. If using the get a link option, you can copy the link as is, and email it to students or add to the VLE. or you can shorten the link and put it onto the board for students to type in manually or convert to a QR code.
  5. At the end of the session I may revert the sharing settings back to view rather than edit, so students can view what has been completed but cannot continue editing it (in case they try to be funny and write rude things about me or other students in the document!).

In my next post I will give an example of how Excel can be used to create a collaborative activity.

2 Responses

  1. […] Given an example of how PowerPoint can be used to create a collaborative activity. […]

  2. […] Using PowerPoint and Office 365 to create a collaborative learning activity. […]

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