• Dave Foord
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Adding files to Moodle in multiple formats

In my previous 2 posts I have talked about:

Wordpress icon Adding a file into a content area in Moodle 2

Wordpress icon Adding file type icons to Moodle

Another consideration when using files within any VLE system, is there is now a strong case to upload content in more than one format to take account of the fact that there are many different systems out there, and not all file types will be accessible from all computers or mobile devices.

e.g. a word document if opened on something like an iPhone or iPad although it will open, the layout and formatting may be changed and may make it unusable. If the word document is only ever going to be read and not interacted with by the learner, then the sensible thing is to save the file as a PDF – which will work on any device and will appear exactly as you want it. If I want the learner to edit the document – then I upload in both Word format and PDF format.

Again PowerPoint does not always work well on a non-microsoft device. If the presentation is very static with no animations or enhancements, then I will save this as a PDF and upload in that format instead. If the PowerPoint does have things like animations then I will upload this as a PowerPoint show – so that those with PowerPoint have the benefit of this functionality, but I will also upload a PDF version immediately below it – the animations won’t work, but they will be able to read the content on the screen – and if the presentation is well designed then they will still be able to access all of the information. Hyperlinks within PowerPoint will still work when exported as a PDF – although is complex hyperlinks have been created from non-rectangular shapes, then these will be converted to rectangles which may reduce the functionality.

This is where using the Adding file type icons to Moodle technique really comes in as it becomes clear to the user which file they want to download.

I have tested this method on various projects and the feedback from the learners has always been really positive.

In my next post, I will talk about another way to add links to files within Moodle.

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Why I don’t like ‘pet names’ for VLEs

Most educational organisations have a Virtual Learning Environment or VLE. If an FE college most likely Moodle, if a University probably either Blackboard or Moodle. If a school, it could one of many possibilities including Moodle, Frog, Fronter, and the list goes on.

Some organisations call their VLE by their proper name, e.g. they call it Moodle, or Blackboard of Frog etc., but other organisations decide to give their VLE what I call a ‘Pet name’ – things like LearnSpace, Myzone, LearningStuff, TheZone, Rex, Ginger, (OK maybe not the last 2), but basically an alternate name for the VLE. Now I don’t like this (in fact it is a pet hate of mine) for a couple of reasons.

Firstly when you do have an alternative name, invariably there will be confusion within the organisation as some people will call it one thing and others will at times call it the other, and if someone works at more than one organisation they will definitely get confused (and confuse other people) as they forget which name to use.

Secondly (and more importantly), when I work with staff I try to encourage people to try to find answers to problems themselves – e.g. ask Google the question and see what comes back. The problem with giving your VLE a pet name, is people will include that pet name in such a search (rather than the VLEs proper name) – and not suprisingly they don’t get much sense back. This is something that I have witnessed on many occassions, and frustratingly replacing the pet name with the real VLE name in the search criteria, has yielded the information they wanted. Another situation that I witnessed that saddened me, was a student was accessing the VLE and got stuck with something, so they used the inbuilt help tools within the VLE. However when they started reading the information because it used the VLE’s proper name rather than the pet one, they didn’t think it was referring to what they wanted so closed it down, even though the help function would have helped their query.

So if we want teaching staff and students to start taking responsibility for their own support, then can we please stop this obsession with calling our VLE by an irrelevant pet name, and call it what it is. Otherwise we are denying our users (both staff and students) the wonderful support mechanism that is the web and its many contributors.

Unless anyone can present a better argument for having these pet names….?