Automatically pull an entire sheet of data between google spreadsheets

Edit (22/6/2017) – please note that since writing this post, the company importsheet.com has been renamed as sheetgo.com

In November 2011, I wrote a blog post titled ‘How to automatically pull data between different Google Spreadsheets‘ – which was based on a feature called ‘ImportRange’. Although nearly 5 years old, this particular blog post is one of my most frequented and certainly the most commented on post that I have ever written.

I have recently been introduced to a new add on feature called ‘Import Sheet’ – which can be found at https://importsheet.com/ – and this does exactly what it says on the tin. It allows you to easily import (or export) a sheet from one file to another. So for example, I use google sheets to log the work that I do for each of my clients, with each client having a separate workbook (this means that I can share that workbook with them, without them seeing other contracts that I work on). I can then have a master dashboard, which imports copies of these sheets into a single location, and using simple functions such as the = function, I can then pull key data out of each of the sheets into my dashboard. Using Importsheet rather than the ImportRange feature is much easier, quicker and less likely to have problems.

The add on is a commercial tool, that does have a pricing plan, however the free version does what most people will want. Obviously I have no idea how the pricing plan may change in the future – they may choose to get rid, or reduce the functionality of the free version, so I wouldn’t suggest that people invest lots of time creating high stakes activity with this add on (unless they are prepared to pay in the future) – but certainly for the moment, this looks rather neat.

Advertisements

How to automatically pull data between different Google Spreadsheets

Edit 29/03/2017 – Please also look at another related post – https://davefoord.wordpress.com/2017/03/29/spreadsheets-how-to-sort-data-onto-sub-sheets-based-on-values-in-a-given-column/ 

Edit 26/10/2016 – Please also look at a more recent addition to this post  – https://davefoord.wordpress.com/2016/10/26/automatically-pull-an-entire-sheet-of-data-between-google-spreadsheets/


I have been using Google Docs for quite a few years now, and in particular Google spreadsheets.

One feature of Google spreadsheets is there is a function called ImportRange that allows you to pull data out of one sheet and into another. This can be really useful, if for example you have a spreadsheet that you are using to collaborate with others, and then somewhere along the line you want another person to be able to see some of the data in the sheet but not all of it. e.g. if you are using this to track student grades, you could have a master sheet that you and other tutors can see all of, you could then create a separate sheet for each student, and pull through only the data that refers to them (you then share that sheet with the student) and they have a live constantly updating record of what they have achieved etc.

Or you could have a mechanism where each subject tutor has their own spreadsheet to record class grades, then the course leader has another sheet which pulls all of this data into one place, so they can at any point in time see how the class is doing without having to ask tutors to email over their latest version of their standalone spreadsheet (which I see happening all to often).

Here is a video showing the basic principle of this idea.