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Reflections on Using tablets in FE and HE assessment event

This blog post is an example of how a blog can be used for reflective practice. I am going to reflect on a training session that I recently ran, and use this reflective practice to help me improve the session for the future and help with my planning of other similar sessions.

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Self Reflection

On Friday 28th March 2014 I ran the first FE/HE session for The Tablet Academy at Lougborough University. The session was designed to look at the use of tablet devices in assessment, and attracted 8 people from across the country.

There are lots of different people, companies and organisations offering tablet training at the moment, of varying quality and varying price (and no direct correlation between the two), so I was keen that I offered something different, something more than the very easy “look at me and how clever I am with an iPad” type session, that yes can be inspiring, but often doesn’t give people a chance to unpick bigger issues.

Therefore the main focus of the day, was to try to get the attendees to think openly about the use of tablet devices in assessment, including the issues that may arise, and not just the positives that can be brought. We also made the decision to focus on BYOD (Bring Your Own Device) rather than specifying a particular platform (e.g. iPads).

The structure of the day was:

  1. Introduction presentation.
  2. Exploring options of how tablets can be used in education.
  3. Designing, completing, then assessing an assessed activity with tablets.
  4. Bringing it all together.

Here is my reflection on each part:

Introduction presentation

I created a short presentation that was designed to set the scene, and to try to create the mindset of not using tablets to replace laptops, but to look at what tablets do that laptops cannot, and how this can be used beneficially in assessment. On reflection, I should have spent less time on this point and more time demonstrating options of what is possible with tablets. I didn’t want to spoil the next activity by giving the attendees the answers to the tasks I was about to set them, but some of the the attendees would have benefited from such examples to help make the rest of the day less abstract.

Exploring options of how tablets can be used in education

We had allocated a significant amount of time (over 2 hours) to this part of the day, which was an opportunity for attendees to explore different options of how tablet devices can be used in assessment. Because each person would have different organisational needs, roles and devices, I created 7 separate tasks (challenges) for them to look at. Each task had some background information, then a set of questions/activities for them to work through which would hopefully guide them through an exploration of that topic, with me facilitating them to unpick some of the issues. I estimated each topic to take about 30 minutes so hoped that people could explore 4 or 5 of the options in the allotted time. As it turned out the tasks took longer than I anticipated, so they only managed to cover 2 of the tasks, which was a shame. For future events, there are various options:

  1. I could shorten each topic, but then have a section for each topic which is titled “further exploration” or similar – so they could continue exploring at a later day.
  2. I could have sent attendees some pre course information so they could look at the options and possibly start some of the tasks (even if they only downloaded any required apps, and created accounts where required on them – which would have saved time).
  3. I could have been more draconian with the time keeping, forcing them to change topics if they spent more than say 40 minutes on any topic. I am not a big fan of this idea, as I need attendees to be comfortable with their explorations, and it is more beneficial for them to unpick a smaller number of options well, rather than more options badly.
  4. If I increased the time of the introduction, to include a quick demo of each idea, this would then have saved attendees time when exploring these options.

Having jotted down these possible options, I think points 1,2 and 4 above could be used together to improve this part of the session, and is what I will do next time.

Designing, completing, then assessing an assessed activity with tablets

This part of the day worked really well. Working in pairs, each pair had 30 minutes to design a tablet enabled assessable activity. They would then share this with a different pair. Each pair then had 30 minutes to complete the task set by someone else, after which they returned the work to the original pair, who had a further 30 minutes to assess and give feedback.
For this activity I was very strict with the timings, using a countdown timer on an iPad to keep me and the group focused. By setting a very specific and challenging time helped to keep people on task, and stopped the afternoon from ‘drifting’. Attendees very much got into the spirit of this activity, they had a lot of fun (which is good), they were imaginative (which was the intention) and they uncovered a few problems with the logistics of actually getting the task to the other people. The main reflection (which was also echoed by the participants feedback) was they didn’t need 30 minutes to assess the work, so could shorten this easily to 15 or even 10 minutes, apart from that I would keep this part of her he day the same.

Bringing it all together

As with any good training session, it is important that there is a chance to reflect and regroup at the end, and some form of identified action for people to do next. For this I set the task of asking people to identify the 5 Ws – Why, What, When, How, and Who for them to identify a small step that they were going to take to move their organisation forward in using tablet devices in the process of assessment. After the slightly pressurised previous 90 minutes as they raced against the clock, this made for a useful reflecting and refocusing activity. We then had some general discussions and used Socrative as a tool to reflect on the day in general.

Looking at the feedback provided by the attendees all bar one were very satisfied with the day, with some highlighting a few of the points I have made above. A few said they would have preferred the day to be platform specific (e.g. Just iPad, or just Microsoft) rather than BYOD, and a few wanted to see more examples of good practice.

From my perspective, I wanted the day to be a chance for people to unpick the real issues around using tablets for assessment, and as such I knew that people would encounter certain problems during the day, which was good, as better for them to encounter them here rather than with real assessments, however these few problems may have been perceived as outweighing the benefits of using tablet devices, which wasn’t my intention. The biggest problem that people encountered was the BYOD issue – of working with ideas that work across all platforms. Many thought Google Docs would be a good option, but discovered that these didn’t work well on iPads and sharing them was more complicated than expected. I tried to reinforce the point that in reality you use the tablet devices when they are most appropriate and use something else when not appropriate, e.g. It is perfectly acceptable for a member of staff to use a computer to create the assessment, the student to use and tablet to complete it and the tutor to use a computer to mark it.

My thanks go to the staff at Loughborough University for their support, in particular Charles Shields and Farzana Khandia.

 

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CPD on Using Tablet Devices in FE and HE

iPads, Android devices and Microsoft Tablets have quickly established a place in society, and with that a place in education. Many schools are investing in such devices – some with 1:1 roll out and other with banks of devices. FE and HE has as always seen a hugely varied approach to this area of work. Some organisations have decided that if charging £9000 per year to study, to take a few hundred pounds out and buy each student a device as part of the course is feasible. Others have worked on the notion of allowing the students to bring their own devices (known as BYOD) and have actively created appropriate wireless infrastructures to make this happen. And of courses there are some who actively block the idea of these technologies being used in the classroom.

Image of a Windows TabletWhichever approach is taken (and those taking the last approach will soon have to change) – the underlying theme is giving the teaching staff the opportunity and time for staff development in this area. One of the problems with tablet devices is they are so easy to pick up and start using – this gets seen by some as removing the need for staff development. Yes the devices are generally easy to use – but to use them effectively in a teaching and learning situation does require different, possibly new, and at times outside-comfort-zone skills which do need to be learnt.

Many schools have realised (the hard and expensive way) that you cannot just buy devices, give them to staff and students and expect grades to rocket upwards – any benefits the devices bring will take time to materialise and usually only happen after well delivered and strategically planned staff development. The same is true for FE and HE, and especially if the BYOD model is being followed, as teachers have to think about the ways that tablet devices can be used in education, AND they will be presented with a myriad of different types, operating systems, apps, and screen sizes as well.

Most colleges and universities will have in-house support teams who support CPD activity for their staff, and many will have the ability the support and deliver the required CPD activities, but I am experiencing a significant number who don’t have the ability (yet) or worse still – they think can support this area of work but they don’t actually the breadth and/or depth of knowledge and experience to support this work effectively.

For the last few months I have been working with a company called The Tablet Academy, who specialise in providing pedagogic based training in the use of tablet devices (they cover Apple, Android and Microsoft). Most of the work to date has been within the school sectors, but (with my involvement) are now supporting FE and HE as well. We have put together a catalogue of specialist FE/HE courses, as a sample of possible training that can be offered – but we specialise in tailoring sessions to an organisations needs and requests.

I think The Tablet Academy’s position of being device agnostic (supporting Apple, Android and Microsoft) without having an preference or financial interest in any of them, puts us in a very strong position, especially within FE and HE where the BYOD model is likely to be a significant player.

Using Office 365 to create collaborative learning activities

Last week I was at the BETT show, working for The Tablet Academy who were running the interactive classroom on the Microsoft stand. We ran a series of 15 minutes interactive sessions, with one of my sessions being on the use of Office 365 to create collaborative activities. This session turned out to be very popular showing the interest from educators in this way of working.

The principle that I demonstrated wasn’t new – it was something that I have been doing for 8 or 9 years using the collaborative functionality of Google Drive (formerly known as Google Docs) which I have previously blogged about, however many education organisations are nervous about using Google Drive in this way, and the example that I used in my blog post, did involve the work being potentially visible to anyone in the World, which didn’t matter for what I was doing, but for other subjects would be an issue. If an organisation has adopted Google Apps for education then it could all be kept safely enclosed within the organisation, but most places don’t have this – but if they do have Microsoft, and now that Office 365 offers a real time collaborative functionality – I can easily set up similar activities in a way that the IT/Network manager will be happier with.

Before we progress we need to understand a bit about how Office 365 works in conjunction with OneDrive (Microsoft’s cloud storage option – formerly called SkyDrive). When a teacher creates a file using Word, PowerPoint Excel or similar – they can save this to their OneDrive – this will appear on their computer just like any other network drive, so behaviour wise it is very easy for staff. If they are offline, it doesn’t matter the work will save, and as soon as they are online again it will Synchronise with the OneDrive server.

The files are now stored on the computer but also in the cloud – this means that I can access them from any internet enabled computer by going to the OneDrive website and logging in as me.

Image showing the web view of Skydrive with the Words (Download, Share, Embed and Manage highlighted)

Example view of the OneDrive web interface

You will see in the  image that there are 4 options highlighted with the red rectangle:

  • Download – allows for a local copy of the file to be downloaded onto the computer.
  • Share – Is what we want here, as we can give students access to the file, without having to send them a copy.
  • Embed – allows for files to be embedded into something like a website, blog or VLE – this could be very useful for displaying a graph or chart following an experiment or survey.
  • Manage – allows options such as renaming, but also a version history – so if someone sabotages a collaborative file, you can roll back to an earlier version and find out who did the sabotaging.

These different options can be applied to individual files, multiple files or even folders. The folders options could be very useful, as you could set up sharing options with individual students at folder level once at the start of the year, then any file that is added into that folder will automatically be visible to the student – I can see lots of potential here for giving feedback after assessment, and an ability for students to make comments etc. on their feedback all with the same document. The history functionality gives me the data integrity that I need for assessment purposes which in the past caused us to produce lots of inefficient different files with no information moving between them.

If I were to set up a collaborative activity using these tools, there are 2 options for the students. They can either edit the file in the web app – this is great if accessing this activity via a device that doesn’t have Microsoft Office on it (e.g. an iPhone or iPad), and allows for real time synchronous editing (lots of people editing same document at same time) – but you don’t get the full Office functionality. Or students can access and edit the file in Office, which gives the full functionality and great for small scale non-synchronous collaboration.

The key to making any of this work, is changing the way that we behave with files – which will take time. Email although a great tool, has created a culture of sending files as attachments – which creates multiple copies of the same file in different location which then leads to problems. If a single file is stored in one place and a link to this file is shared then there is only 1 file and therefore less problems.

In the coming days I will release posts, giving examples of different collaborative activities using PowerPoint, Excel and Word.